Zoho Workplace – Business email, Cloud storage, Office suite and more

How Zoho Workplace Helps Your Organization

Work is evolving, so are workspaces. Workplace unifies and centralizes your team’s workspace, simplifies file storage, and streamlines team communication.

Zoho Workplace lets you take your office suite wherever you go, accessing and working on documents, spreadsheets, and presentations. Share documents with your peers and get them reviewed fast.

All the tools you will ever need to create, collaborate, and communicate with your teams, in one integrated suite of apps—Zoho Workplace.

  • ProvideContext

    In our world of information overload, context is productivity.

  • ‌EnsureContinuity 

    ‌Work is remote. Work is local. Work is from home. Work may start on one device and hop onto another.

  • EnableConvenience 

    Software is often complicated.

  • Foster Collaboration 

    Software productivity tools were built around individual users, primarily consumers.

  • Word processing

    Zoho Writer is an amazing powerful online word processor with real-time collaboration features built-in, users. and clients can create, edit, collaborate upon, and distribute documents online, progressively.

Benefits of having Zoho Workplace

  • Business & Professional Use

    Zoho Mail’s webmail interface has been designed to break the notion that only desktop email clients can provide the power features favoured by business users. Your users will find the familiar functionality of desktop email blended perfectly with the convenience and flexibility of browser-based access. This means you get the best of both worlds.

  • Take Your Office Online

    Gone are the days of software installations and upgrades. Take your office to the cloud. Zoho Mail comes bundled with Zoho Docs, a comprehensive online office and document management suite that runs from within a web browser.

  • Anywhere, Anytime Access

    The biggest advantage of email hosted on the cloud is that you get to access your messages on the move. Be it through your mobile, laptop or desktop, as long as there is an internet connection – present almost anywhere, anytime these days – keep your email exchanges and communications flowing.

  • Extensive Control Panel

    Your IT administrators will find it a breeze to set up and manage emailing for your business with the extensive control panel interface. Representing the entire back end of your email hosting account, administrators can easily control individual user mailbox quota and privileges, email policies, group email accounts.

  • Easy Migration

    The task of migrating from your existing email solution is simple without laborious setup, loss of time, or loss of productivity. Our support experts will coordinate with you throughout the process to ensure your switch is smooth. And to top it all up, we do not charge extra for migration assistance.

  • Conversations a click away

    Connect effortlessly with colleagues using the business communication tools in Zoho Workplace. Share emails with your coworkers to cut down on inbox clutter, follow up with them over chat, or spark group-wide discussions via forums.

Features of Zoho Workplace

  • Setup Guide

    Beginners guide to Setting up Zoho Mail.

  • User Guide

    Comprehensive online guide to help your users gain knowledge.

  • Admin Guide

    Manage users, mail accounts, domains, and more.

  • Customer Self-service Portal

    Submit your tickets and keep track of the status of your requests.

  • Developer Guide

    Learn how to use APIs to integrate third-party applications.

  • What’s New?

    Get the latest updates on the features, integrations and enhancements in the 9 apps available in Zoho Workplace.

Pricing plans for Zoho Workplace

Email hosting for multiple domains
Domain aliases
Email routing
Email and Folder sharing
Streams - Collaboration tool
Offline access
Email recall
eWidget and Developer Space
Tasks, Notes and Bookmarks
IMAP/ POP access in email clients
Exchange Activesync
Mobile apps for iOS and Android
Shared calendars
Group Calendars
Appointment Scheduling
Calendar Sync
Calendar on mobile
30 GB Mail storage per user
5 GB WorkDrive storage per user (Shared)
Zoho Mail
Email hosting for multiple domains
Domain aliases and Email routing
Huge Attachments upto 500 MB
Email and Folder sharing
Streams - Collaboration tool
Offline access
Email recall
eWidget and Developer Space
Calendar, Tasks, Notes and Bookmarks
IMAP/ POP access in email clients
Exchange Activesync
Mobile apps for iOS and Android
Zoho WorkDrive
250 MB File upload limit
File and Folder sharing
Universal content search
External file sharing (1 external link per file)
Encryption at rest (256-bit AES) and SSL/TLS encryption
Preview of 160+ file formats
Desktop Sync
Mobile access
Zoho Office Suite
Fully featured office suite with Zoho Writer (for documents), Zoho Sheet (for spreadsheets) and Zoho Show (for presentations)
Unlimited Writer, Sheet, and Show files
Up to 50 collaborators in a document
Zoho Cliq
Unlimited organization and private channels
Up to 100 members per channel
One-to-one Audio and Video calls
100 GB Mail storage per user
100 GB WorkDrive storage per user (Shared)
Everything in STANDARD +
Zoho Mail
Huge Attachments upto 1 GB
Archival and eDiscovery
Email backup and restoration
White labeling
Resource booking (Calendar)*
Zoho WorkDrive
1 GB file upload limit
Team folders
Roles and permissions
Sub-folder level sharing
External file sharing (can generate multiple links)
Unread Notifications
Zoho Meeting
Video conferencing and screen share up to 100 participants
Cloud storage for up to 10 recordings
Zoho Connect
Unlimited groups
Task and knowledge management
Unlimited custom applications
External users access
Zoho ShowTime
Remote Session up to 10 attendees
Face-to-face session (unlimited attendees)
Instant polls
Detailed engagement analytics

Frequently Asked Questions for Zoho Workplace

What are the applications that are included in Zoho Workplace?

Zoho Workplace consists of three suites as listed below. Each suite in turn includes related applications pertaining to a category, contextually integrated with each other.

  • Office Suite – Zoho Writer, Sheet, and Show
  • Collaboration Suite – Zoho WorkDrive, Showtime and Meeting
  • Mail Suite – Zoho Mail, Cliq and Connect.

Zoho Docs is now replaced by Zoho Workdrive.

How does user licensing work? Can I have different set of users across the application suite?

Your Zoho Mail user list will be the master list for all the applications in Workplace bundle. A common Control Panel for provisioning users in different applications, is work in progress. We will post updates once it is available.

What are the storage plans available in Zoho Workplace?

Zoho Workplace comprises of two plans that vary in terms of storage and features across the application suite. The Standard plan provides a storage of 30GB Mail storage and 5 GB WorkDrive shared storage/user, the Professional plan with 100GB Mail Storage and 10 GB WorkDrive shared storage/user.

How does the storage allotment in the Workplace plan work?

Your storage size depends on the plan you’re in, and includes Zoho Mail storage and Zoho WorkDrive storage. In the Workplace Standard plan, each user gets 30 GB of Zoho Mail storage and 5 GB shared storage in Zoho WorkDrive. In the Workplace Professional plan, each user gets 100 GB Zoho Mail storage and 100 GB WorkDrive Team storage for up to 10 members, and 10 GB additional WorkDrive shared storage for every new user added after that.

Can an existing Zoho Mail user continue using the existing plan?

The existing users can continue with their current plans, but any new sign ups will be processed through Zoho Workplace.

How do I shift from my current plan to a Workplace plan?

The Super Administrator can initiate the upgrade to Workplace plan using the ‘Subscription’ link on the top of the Zoho mailbox. Plan selection and further processing can be followed as directed on the Subscription page.